Production of Documents Essay

Published: 2020-02-15 10:30:46
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Category: Documents

Type of paper: Essay

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After I had analysed my business documents I produced my own Letterhead considering everything I had analysed, we first made a rough copy then went over this, noticed our weaknesses and worked on these points. Software Used First I created my letterhead in a Desk Top publisher and saved this so I could use it as a template. I then wrote up the letter in a word processor, which I was going to use on this for an example and created margins as to where the letterhead was placed. I then could print off this letter over the top of the template to complete my document.

I created the Logo in paint, but I got the picture from the clip art gallery, I added it to my template once I had completed the whole logo. How was it created I firstly put in my logo, and then added in the slogan later. I looked at this in a range of ways, including having the logo on the right, and also having the slogan below the logo, but my final decision was how it is seen above. I then put in my footer, which I filled green to make it look more catchy, I then decided what information to put in the footer.

Seen as I didnt have a proper company and was unsure of what some information on the proper invoices was, I decided to simply put in the companies address, phone number and e-mail. After creating my footer I decided it needed something extra in it because there were still lots of space, so I added in my logo again as an extra touch. Lastly I added in the picture of the tree I used for my logo and changed it to watermark, to make the overall template much more attractive. My whole template was then complete, so I could now write over with any letter, at any time without all the hassle of creating the same document over and over again.

Sources of information I wanted a simple but catchy logo like the NTL and petplan logos, as these caught your eye but werent too overboard. I got my watermark idea from the NTL letterhead; I decided to use it as it makes the letter a little more interesting. I got the idea of the footer form the letterhead petplan as it was a bit more exciting than a plain footer and the idea of including a logo in the footer is a good idea. Fit for purpose I think that my letterhead is fit for purpose because it includes a logo, slogan and footer which were the main things that were in the other letters I analysed.

I think it looks quite professional and the watermark picture livens up the letterhead a bit more. To improve my letterhead more I could add in more info about the letterhead in the footer so it doesnt just include 1 address but maybe a couple of branches where it is situated. Production of invoice After I had analysed my invoices I produced my own document considering everything I had analysed, I first made a rough copy then went over this, noticed my weaknesses and worked on these points. Software Used

I produced this document in a desk top publisher as I found this the easiest to produce this document in; we were working on creating and merging in invoices into word but I thought using this software made it looked more professional. When we merged it into word we had to create our own headings and the table seemed very small. With a desk top publisher the table was much larger and the headings were already partially created. Some of my work in this was copied and pasted over from a word processor and also from the program paint.

How was it created I first got the main table for this by using publisher; the other boxes were already included but I then adjusted these to my preference. I then added in my own heading which I copied and pasted from another document, then just added in my address, telephone number, e-mail, etc next to my logo. I then copied and pasted in my footer and added in the information I needed into it. Next I took the colour from the footer and used it to fill in all the boxes that had the title in for each column.

I then wanted to add in my watermark picture to make it look more professional, but it couldnt be seen behind the main invoice table, so I had to and go and make all the boxes see-through. I then decided the dividing lines looked better in bold as they showed up more because they blended in with the watermark picture. I lastly went over my entire invoice to make sure the correct information was in, like the headings and whether it included the word invoice. So you were able to notice that this was an invoice document.

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